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Performance Analysis with Aphex Insight

George Britten Updated by George Britten

Understanding performance is what it's all about... right?

Aphex Insight is where you can access all the powerful performance data that is being captured by the teams and projects within your organisation. It's a huge level-up from the project insight dashboard.

Accessing Aphex Insight

Aphex Insight is available for all Professional and Enterprise customers. If you're currently on the Starter Plan and want to upgrade, get in touch.

You will need to be an Organisation Admin or Analyst. (It's a separate permission list to projects!)

If you tick both of those boxes, you can access Aphex Insight via:

  1. The Aphex Home Page
  2. The Sidebar (Found in 'Other App's')
  3. The Project Insights dashboard

Aphex Insight Reports

Aphex Insight is a curated and structured suite of reports. This means that rather than facilitating the creation of any type of chart or report, the application as a set of preconfigured charts grouped into five (5) reports. Each report is designed to allow users to explore and answer questions around a specific topic. The Aphex Insight Reports are;

Accuracy

The Accuracy Report focuses on the success or failure of all the planned (specifically promised) task days in a period of time and enables powerful analysis of both the drivers of the performance as well as the root causes of the delays. This report has some overlap with a typical PPC (planned percentage complete) dashboard that may exist on a traditional project.

Accuracy Summary

This section summarises Accuracy across the whole report and is therefore presenting data from within the report range (specifically this is the report timeframe and filter set).

  1. Attempted Shifts: The total planned shifts with the report range
  2. Failed Shifts: The total shifts of type Delayed or Late Start within the report range
  3. Success Ratio: The planned percentage of shifts successfully completed (i.e. PPC)
  4. Top Issue: The Delay Reason with the highest occurrence within the report range
  5. Concentration: The percentage of all Failed Shifts attributable to the Top Issue.
Shift Completion

The shift completion chart analyses the success of each task day that was planned within the report range.

Use this chart to understand the what is driving the success rate and look for good or bad outliers before diving in further.

This chart can be switched from relative (%) to absolute (#) and grouped by Project, Subcontractor or Owner.

Delay Root Cause

The delay root cause chart presents the active delay reasons across the report range relative to a comparison period.

Use this chart to understand the concentration of delay for your report.

This chart can be grouped by Project, Subcontractor or Owner.

Delay Concentration

The delay concentration chart allows the delays to be simultaneously analysed across delay reason and another variable such as Owner.

Use this chart to pinpoint where your attention is needed by looking for the biggest squares.

This chart can be switched from Delay Reason to Delay Category and grouped by Project, Subcontractor or Owner.

Impact

The Impact Report uniquely summarises the scale of change in plans between two points in time. In other words, how much the team have moved their planned work from last week to today? Typically, this type of analysis can only be performed on a master schedule between two versions or baselines. In Aphex, you can select any two dates to compare.

All charts in the impact report are aggregating data within the report range and, because it is conducting variance analysis, will only show results for tasks that exist both at the Base and Comparison dates.

Impact Summary

This section summarises Impact of change between the Base and Comparison dates.

  1. Tasks Started: The sum of tasks started since the Comparison date
  2. Tasks Finished: The sum of tasks completed since the Comparison date
  3. Average Slippage: The total variance in end dates of the tasks in both the Base and Comparison dates divided by the total count of tasks in the same range.
  4. Average Key Date Slippage: Total variance in end dates of Key Tasks between the Base and Comparison dates divided by the total Key Dates.
Task Execution Performance

The task execution chart allows variance in the plan to be analysed by presenting “slippage” (the difference in end date of tasks within the report at either of the specified dates) across key variances such as Owner.

Use this chart to understand exactly where variance in your plans are coming from, even if they are not delays.

This chart can be switched from total slippage to average slippage and grouped by Project, Subcontractor or Owner.

Key Date Movement

The key date movement table allows simple communication of the state of important tasks or milestones across the report period.

Use this familiar chart to tangibly communicate the impact of changes.

Demand

The Demand Report analyses the assigned Labour and Plant resources across the projects within the report range. The report can be used to understand planned resource requirements or past resource expectations.

Demand Summary

This section summarises Resources planned across the range.

  1. Active Plant: The total number of Plant types assigned to plans in the report range.
  2. Active Labour: The total number of Labour types assigned to plans in the report range.
  3. Daily Labour Demand: The normalised average number of labour units assigned to tasks across the report range.
  4. Inferred Utilisation: The normalised variance of Daily Labour Demand in comparison to the peak labour demand within the report range.
Resource Demand

The resource demand histogram allows complex analysis of planned Labour and Plant resources across the report range.

Use this chart to forecast resource requirements, look for poor resource utilisation or communicate to the supply chain.

This chart can be filtered further to specific Plant and Labour.

Production

The Production Report analyses the planned and actual Material resources across the plans within the report range. The report can be used to understand planned material requirements or analyse past installation performance.

Production Summary

This section summarises Material resources across the range.

  1. Planned Units: The sum of planned Material units across all tasks in the report range.
  2. Installed Units: The sum of actual Material units across all tasks in the report range.
  3. Delta: The difference between the planned and actual Material units at the end of the report range.
  4. Normalised Accuracy: How frequently the actual installed units match the equivalent planned units (normalised across the Material types in the report range i.e. 1 out of 1 Brick and 0 out of 1000 Panels will show 50% rather than 0.1%).
Installation Performance

The installation performance chart uses familiar principles of a production S curve to analyse material resource usage.

For projects where material usage or installation is an important metric, use this chart to track the performance of your team.

This chart can be filtered further to specific Material types.

Workload

The Workload Report enables planners and managers to understand the distributed planning activities of everyone on their projects. The report also allows administrators to track the state of work flowing through the Aphex system in order to make decisions about their planning process.

Workload Summary

This section summarises the flow of work in Aphex across the range.

  1. Work Planned: The sum of tasks with status of planned across the report range.
  2. Work Completed: The total of tasks completed in the report range.
  3. Planned Work Buffer: The total amount of planned work at the end of the range.
  4. Backlog Size: The total amount of tasks in the users Backlogs at the end of the range.
  5. Average Status Age: The average difference between a task day and the date its status was applied across the report range.
Workflow Overview

The workflow overview diagram is critical for all planners. It tracks the cumulative flow of work through your team.

Use this chart to get a deeper understanding of the state of everyone’s plans. For example, track the steepness of the line to see how fast work is progressing. Or, look for a thinning of work in planned and backlog to trigger a new import or planning push.

Status Accuracy

The status accuracy chart analyses the inferred accuracy of task statuses through the proxy of “status age” (the number of days after the task was due to occur that a status is entered e.g. a task day planned for Wednesday that has a delay recorded on Thursday would yield a status age of 1 day).

This metric can be informative for planners and project administrators to understand how their team are interacting with their plans and making updates.

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