# Changes to the WBS

{% hint style="info" %}
TL;DR: \
**WBS is now Folders**\
\
Don't panic! Everything you could do with WBS you can still do with Folders, plus:

* Simpler management and viewing controls
* More flexible permissions
* Easier sub-level creation 
* Increased grouping & export options

\
Read on to discover all the changes & what this means for your team. Plus, scroll down for an **interactive Folders preview.**
{% endhint %}

### <img src="/files/j9Pa5lM4ACQ4Gnyy1cug" alt="" data-size="line"> WBS has been renamed to Folders

WBS has transformed into `Folders`**,** bringing you the most flexible & universal way to arrange all your project tasks.&#x20;

### <img src="/files/49j6bP3zKhN05hHGomtg" alt="" data-size="line"> Build as many subfolders as you need, right from the Gantt

Everyone can create infinite `subfolders` to group tasks as you go. \
No limits, no interruption. \
Plus, quick & easy controls to edit and move multiple folders at once.

### <img src="/files/KBQWAUD6UXqGIxUQp6hs" alt="" data-size="line"> Protect Folders & allow anyone to create them

`Protect` specific Folders from being edited & moved, and grant `folder-creating permission` to anyone who needs it (Admins & Standard Users alike).

### Preview the Folders Changes:

{% @arcade/embed flowId="SaYt0EjDXmbrv7aXMzNg" url="<https://app.arcade.software/share/SaYt0EjDXmbrv7aXMzNg>" %}

### What do I need to do? &#x20;

* Your Project's WBS will automatically be migrated to Folders. No action needed!
* Your Project's `Create & Manage Folder Permissions` will be set to `Admins Only`
* Your Project's setting for `Allow Standard Users to create Root Folders`  will be turned  `OFF` by default. You team will be able to modify both Permission settings from the Project Settings page.
* All your Folders will initially be set to the `Default Protection` state. If your team requires any Folders to be restricted, an Admin can decide which Folders need to be `Protected` (or `Semi-Protected`) from the Folders Page.
* All `Locked Packages` will automatically be migrated to behave like Public Packages.

### Then vs Now

| Old Behaviour                                                                                                  | New Behaviour                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    |
| -------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| WBS is the central, nested tree structure                                                                      | **→** <mark style="color:purple;">`Folders`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">is the central, nested tree structure</mark>                                                                                                                                                                                                                                                                                                                                                                                                                                                   |
| Only Admins can create & manage the WBS                                                                        | <p><strong>→</strong> <mark style="color:purple;">All Project Users can create and manage Folders by default</mark><br><br><strong>→</strong> <mark style="color:purple;">New <code>Folders Permissions</code> allow Admins to limit who can manage & create Subfolders and Folders</mark></p>                                                                                                                                                                                                                                                                                                                   |
| Any WBS can be edited by all Admins                                                                            | **→** <mark style="color:purple;">Change Folders Protection State from</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Default`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">to</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Protected`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">or</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Semi Protected`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">to control which Folders can be moved or added to</mark> |
| WBS can only be created from the WBS page                                                                      | **→** <mark style="color:purple;">Root</mark> <mark style="color:purple;">Folders & Subfolders can be created from the</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Gantt`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">and</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Folders Page`</mark>                                                                                                                                                                                                                                       |
| WBS can only be edited one at a time                                                                           | <p><strong>→</strong> <mark style="color:purple;">Folders can be updated in bulk with the new <code>Multi-Select</code> options on the Folders Page.</mark> <br><br><mark style="color:purple;">Bulk edits include:</mark><br>• <mark style="color:purple;"><code>Colour</code></mark><br>• <mark style="color:purple;"><code>Move</code></mark><br>• <mark style="color:purple;"><code>Protect</code></mark><br>• <mark style="color:purple;"><code>Delete</code></mark></p>                                                                                                                                    |
| The WBS order can only be modified by using the indent & outdent arrows from the WBS page                      | <p><strong>→</strong> <mark style="color:purple;">New<code>Drag & Drop</code> to change the order of Folders & Subfolders from the Folders Page</mark><br><br><strong>→</strong> <mark style="color:purple;">Subfolders can be re-ordered directly from the Gantt</mark></p>                                                                                                                                                                                                                                                                                                                                     |
| Empty WBS are invisible from the Gantt                                                                         | <p><strong>→</strong> <mark style="color:purple;">See the <code>Hidden Subfolder Count</code> next to each Folder on the Gantt</mark><br><br><strong>→</strong> <mark style="color:purple;">Open the list of hidden Subfolders and choose to reveal anything specific</mark> </p>                                                                                                                                                                                                                                                                                                                                |
| WBS can only be viewed in the full hierarchal structure, often taken up large amounts of space in the tasklist | **→** <mark style="color:purple;">`Flatten`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">the Folders tree on the Gantt to reduce the amount of space the structure requires</mark>                                                                                                                                                                                                                                                                                                                                                                                                      |
| Gantt Primary Group By options limited to Package, Owner, WBS & Folders                                        | **→**  <mark style="color:purple;">Group by any combination of Folder,</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Shift`</mark><mark style="color:purple;">,</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Location`</mark><mark style="color:purple;">, Package & Owner</mark>                                                                                                                                                                                                                                                                             |
| Unable to export the WBS tree                                                                                  | **→** <mark style="color:purple;">All project users can</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Export Folders`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">to</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`CSV`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">from the Folders page</mark>                                                                                                                                                                                                           |
| No options to quickly expand or collapse multiple levels while managing the WBS                                | <p><strong>→</strong> <mark style="color:purple;">Each Folders row has advanced collapse & expand controls, including:</mark><br>• <mark style="color:purple;"><code>Collapse Folder</code></mark><br>• <mark style="color:purple;"><code>Collapse All</code></mark><br>• <mark style="color:purple;"><code>Collapse Below</code></mark><br>• <mark style="color:purple;"><code>Expand All</code></mark><br>• <mark style="color:purple;"><code>Highlight Folder</code></mark></p>                                                                                                                               |
| WBS can be deleted even when containing Tasks                                                                  | **→** <mark style="color:purple;">Folders must be empty to be successfully deleted</mark>                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        |
| Little visibility of total number of Tasks inside each WBS level                                               | **→** <mark style="color:purple;">New</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Task Count`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">for each Folder & Subfolder on the Folder Page</mark>                                                                                                                                                                                                                                                                                                                                                             |
| Packages are either Locked or Public                                                                           | **→** <mark style="color:purple;">All Packages will always now behave like Public Packages.</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Locked Packages`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">are retiring</mark>                                                                                                                                                                                                                                                                                                                                    |
| Packages have random colours                                                                                   | **→** <mark style="color:purple;">Set a custom</mark> <mark style="color:purple;"></mark><mark style="color:purple;">`Package Colour`</mark> <mark style="color:purple;"></mark><mark style="color:purple;">from the Packages Page</mark>                                                                                                                                                                                                                                                                                                                                                                        |


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