> For the complete documentation index, see [llms.txt](https://help.aphex.co/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.aphex.co/docs/diary/mobile/managing-a-diary-entry.md).
# Managing a Diary Entry
{% hint style="info" %}
**Who can access this feature?**
All Contributors on Diaries can archive and restore versions, delete Entries, and export Entries as PDFs.
{% endhint %}
### Version History & Restoring Changes
***
Entry versions save automatically every 2 minutes, but you can view older versions of an Entry and restore them if needed.
**To view and restore a previous version:**
* Open the Diary Entry and tap in the top right-hand corner
* Select Diary History and click on any previous versions to preview it
* If you want to restore that version, click
* The Entry will revert to the selected version and its contents
Versioning Rules
* Versions are saved automatically every 2 minutes while editing
* Any Contributor with edit access can restore a previous version
* Restoring a version replaces the current version of the Entry
* All Contributors and changes are tracked in version history
### Archiving, Restoring & Deleting Entries
***
Diary Entries can be archived, restored and deleted. Archived entries don't count toward performance or completion metrics.
**To archive an entry:**
* Click the Diary Entry from the Diary Entries list
* Tap the menu in the top right-hand corner
* Tap Archive Diary Entry
* The entry moves to Archived status and hides from your Entries list
**To restore an archived entry:**
* On the All Diary Entries list, click and tap 
* Click the Archived Entry you want to restore
* Tap - the entry will return to its previous status (Open, Awaiting Review or Locked)
**To delete an archived entry:**
* On the All Diary Entries list, click and tap 
* Select the Archived Entry you want to delete
* Tap the menu in the top right-hand corner
* Tap Delete Diary EntryArchival and Deletion Rules
* Archived entries are hidden by default but can be viewed with filters
* Archived entries don't count toward completion, streaks, or performance metrics
* Only users who can edit an entry can delete it
* Archived entries remain until restored or permanently removed by an Admin
* Admins can permanently delete entries, which erases them completely and cannot be undone
### Exporting Entries to PDF
***
Export individual or multiple entries as PDF files for sharing and reporting.
**To export a single entry:**
* Tap the Diary Entry to open Diary Entry Details
* Tap the menu in the top right-hand corner
* Select which sections to include  or hide  and drag & drop the sections to reorder them
* Click Export Rules
* All users with Diary access can export entries, regardless of status
* Default sections shown: Header, Summary, Tasks, Media, Weather, Quantities, Notes
* Hiding a section removes it completely from the PDF
* Export configuration is remembered per user per session and applies to future exports
* PDFs are always A4 size
* Multi-page PDFs show page numbers (e.g., "Page 1 of 3")
* Footer includes the Entry Name, Export Date & Time (local time), User Name of the user who exported
* Task names in PDFs reflect current data (if a task was renamed after entry creation, PDF shows current name)
* Media and notes appear in chronological order by capture/creation date
---
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## Querying This Documentation
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Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://help.aphex.co/docs/diary/mobile/managing-a-diary-entry.md?ask=&goal=
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in the top right-hand corner
* Select Diary History and click on any previous versions to preview it
* If you want to restore that version, click 
* The Entry will revert to the selected version and its contents
and tap 
* Click the Archived Entry you want to restore
* Tap 
- the entry will return to its previous status (Open, Awaiting Review or Locked)
**To delete an archived entry:**
* On the All Diary Entries list, click 
