Subcontractor

Subcontractors can be assigned to Tasks to show who’s delivering the work. They help teams organise, group, and colour Tasks by Subcontractor, making it easier to coordinate and track progress across your plan.

Creating Subcontractors

Creating Subcontractors lets you build a reusable library of Subcontractors to assign to Tasks.

Creating new Subcontractors:

• Click your Project Title in the top left, then select Project Assets

• Select Subcontractors from the menu

• Click

• Create your Subcontractor by entering a name and assign a colour

• The Subcontractor is added to the library of Subcontractors the team can assign to their Tasks

Assigning Subcontractors to Tasks

Assigning a Subcontractor to a Task can show who’s responsible for the work and helps with organising and visualising your plan.

Adding Subcontractors to Tasks:

• On the Gantt, use the column picker to toggle Subcontractor

• Click a cell in the column and add a Subcontractor to the Task from the dropdown

View Tasks by Subcontractor Colour

Make it easier to see which Subcontractor is responsible for an activity by changing your Task or Work Area colour according to which Subcontractor is completing the Task.

To colour by Subcontractor on the Gantt:

• Open a Gantt View

• Click

• Click Bar Colour and select Subcontractor

To colour by Subcontractor on the Board:

• Open a Board View

• Click

• Click Task Card Colour and select Subcontractor

To colour by Subcontractor on the Map:

• Open a Map View

• Click

• Click Work Area Colour and select Subcontractor

Organise your plan by Subcontractor

Grouping by Subcontractor arranges the Plan by who's delivering each Task. This is possible across all View types, but let's start by looking at Group By Subcontractor on Board.

To Group by Subcontractor on Board:

• Click

• Select Subcontractor

• Optionally, select a different Primary Group, and select Subcontractor as the Sub-Group

View Subcontractor Demand on the Gantt

Turn on the Resources Overlay to see how many Tasks are planned each day per Subcontractor. You’ll get a clear view of daily workload, plus a breakdown of which Tasks are contributing to it.

View the Resource Overlay by Subcontractor:

• Open a Gantt View

• Click and select

• Click the icon on the left to view your Subcontractors

• Hover over the numbers to view your Total and Project Utilisation

• Click the Resources Configuration icon to switch between Tasks in View and Project Utilisation

• Hover over the daily quantity value to see the daily breakdown

Filter by Subcontractor

Filter by Subcontractor to review and manage Tasks related to particular Subcontractors across your plan.

Filter by Subcontractor:

• Click then

• Select Subcontractor in the first dropdown

• Select from Is, Is Not, Is Empty or Is Not Empty in the second dropdown

• Select your desired Subcontractor in the third dropdown

Performance Breakdown by Subcontractor

Once Subcontractors have been assigned to Tasks, all updates (including Delays, On Track & Improvement events) can be traced back to each Subcontractor. This makes it easy to understand how each Subcontractor is performing across the project.

Aphex Insight

Aphex Insight gives you a live snapshot of Subcontractor performance - no set up required. Automatically see which Subcontractors are responsible for the highest shares of delay and why.

Power BI

User Power BI to build custom reporting on Subcontractor delays and performance, based on data in your weekly Published Versions. Aphex provides free templates as a starting point but everything can be customised to suit your project reporting requirements.