How Aphex Uses AI

Our Approach to AI

At Aphex, we see AI as a tool that can be embedded within core workflows to help construction teams plan, communicate, coordinate, and track their work more effectively. Rather than building standalone AI chatbots, we focus on solving specific user problems where AI provides the best path to a solution.

We always start with identifying genuine user problems. When we find that AI offers the most effective way to solve these problems, we explore that path thoughtfully and transparently.

Current AI Implementation

Today, our AI features are implemented within our Diary product. Teams using only our core Planner product will not encounter any AI functionality.

How We Use AI in Diary

We currently use AI in three main ways within the Diary product:

1. Capturing Site Records Easily

Making it frictionless for site teams to create diary entries through multiple input methods.

Current examples include:

• Voice to Text: Real-time transcription of spoken notes using mobile devices

• Image to Text: Converting handwritten notes from photos into digital text

2. Organising and Summarising Site Records

Helping teams compile and structure their daily records efficiently.

Current examples include:

• Diary Summary Generation: Automatically compiling notes, progress updates, and photos into coherent daily summaries

3. Analysing and Finding Information Across Site Records

Enabling teams to extract insights and locate specific information from their project records.

Examples in development:

• Search functionality: Query across multiple diary records to find specific information

• Automated recaps: Scheduled summaries of diary records (e.g., night shift updates)

External AI Providers

Our AI features currently use these external service providers which Aphex interacts with via API:

Provider	Example Use Cases
AssemblyAI	Voice transcription
OpenAI	Text and image processing, diary summarisation.
Anthropic	AI response generation for diary capture

Data Handling by Providers

Provider	Provider Security Posture	Security Page
AssemblyAI	Supports customer "opt out" requests which Aphex has done. Deletes most API content within 3 days	https://support.assemblyai.com/collections/1705441896-security
OpenAI	Does not train models on business data by default Has no right of ownership to inputs and outputs (where allowed by law). Deletes all API context after 30 days	https://openai.com/enterprise-privacy/
Anthropic	Does not train models on business data by default Has no right of ownership to inputs and outputs (where allowed by law). Deletes all API context after 30 days	https://privacy.anthropic.com/en/collections/10663361-commercial-customers