Entry versions save automatically every 2 minutes, but you can view older versions of an Entry and restore them if needed.
To view and restore a previous version:
Open the Diary Entry and tap in the top right-hand corner
Select Diary History and click on any previous versions to preview it
If you want to restore that version, click
The Entry will revert to the selected version and its contents
Diary Entries can be archived, restored and deleted. Archived entries don't count toward performance or completion metrics.
To archive an entry:
Click the Diary Entry from the Diary Entries list
Tap the menu in the top right-hand corner
Tap Archive Diary Entry
The entry moves to Archived status and hides from your Entries list
To restore an archived entry:
On the All Diary Entries list, click and tap
Click the Archived Entry you want to restore
Tap - the entry will return to its previous status (Open, Awaiting Review or Locked)
To delete an archived entry:
On the All Diary Entries list, click and tap
Select the Archived Entry you want to delete
Tap the menu in the top right-hand corner
Tap Delete Diary Entry
Export individual or multiple entries as PDF files for sharing and reporting.
To export a single entry:
Tap the Diary Entry to open Diary Entry Details
Tap the menu in the top right-hand corner
Select which sections to include or hide and drag & drop the sections to reorder them
Click
Managing a Diary Entry
Capture
Contributing to a Diary Entry means adding the details of your day's work: which tasks you completed, how they progressed, materials used, and any notes or observations. The contribution workflow is the same whether you're using the mobile or web app, though the interface differs slightly. If you are using the web version, see our
To begin contributing to a Diary Entry, you will need to either create a new Diary Entry or open an existing Diary Entry that someone in your team has already created.
To open a new Diary Entry:
Select from the bottom navigation bar
Locate the unopened Diary Entry from the list and click
Select at the bottom of the screen
To contribute to an existing Diary Entry:
Select from the bottom navigation bar
Select at the top of the screen
Locate or search for the open Diary Entry from the list
Tap on the Diary Entry
This is where you tell the Entry which tasks you worked on today. Selected tasks determine what you can log in later steps (progress, quantities).
To add suggested tasks:
Tap the on suggested tasks that match your work for the day
Selected tasks show a blue checkmark and move to the top Selected Tasks section
To add other tasks:
Tap
In the search screen, use to narrow results
Tap the on the tasks you want to add to the Diary Entry
To create an unplanned task:
Tap
Select
Add the Task Name
Tap
Log how tasks progressed during your shift: on track, delayed, or ahead of schedule.
To make progress updates:
Review tasks that already have progress logged
For tasks needing an update, tap the 'on schedule' or 'delayed' icon
Select the impact: On Schedule, Delayed by days, Moved earlier, Shortened
Enter the number of days (if applicable)
For each Planned Material allocated to a Linked Task, diary contributors can record Material Actuals against.
To record Planned Material Quantities against tasks:
Locate the task you want to record actual material quantities for
Enter the actual quantity, or click to browse recent inputs
To record Unplanned Material Quantities against tasks:
Locate the task you want to record an unplanned material quantities for
Select and select the material from the dropdown
Input the material quantity
Record actual Labour and Plant details for the day.
To add Labour & Plant details:
Tap the
Input the required * and optional Labour or Plant details
Tap
Add related notes and photos to the Diary Entry and link to specific tasks.
To add a note or image:
Select and choose which note you'd like to attach
Image to Text: Take a photo of handwritten notes to be generated into text
Voice to Text: Speak into the microphone to generate a transcribed note
To link notes and images to a task:
Locate the note or image you wish to link, and click beneath it
Select the related task
To link multiple tasks to one note or image:
Click on the image or note
Tap in the top right corner
Select duplicate and tap ←
Select and Add from Clipboard
Generate a summary of your entry with AI, or write one manually.
To generate a summary:
Click to draft an AI-generated summary
Review the generated summary and add any additional details
Alternatively, manually type the summary in the text box
Once all contributors have updated the diary entry for the day, the next step is to review and submit the diary. It is the responsibility of the contributors to either lock, or submit the entry for review at the end of each day.
To Review & Submit the Diary Entry:
Review the diary entry details and confirm that all information is correct
If information needs to be updated, navigate back to the relevant section and make any changes
Once reviewed, click
Note: If your Diary has one or more Reviewer assigned, you will be prompted to instead
Capture is a quick, conversational way to log labour, plant, photos, and notes to your diary on mobile. The AI listens for what you've done, proposes structured cards, and you confirm before it saves.
Before starting your conversation, let Capture know what Diary Entry you want to contribute to.
To select the Diary and Date:
Tap in the bottom navigation bar
Tap and select the Diary you want to contribute to
Tap and select the Date you want to contribute to
After selecting the Diary and Date, start the conversation about your day. Mention labour, equipment, photos, or anything you're logging. The AI extracts structured data and confirms with you before saving to the diary.
To capture Diary Entry details in Capture:
Type or voiceyour updates and tap
Review the card the AI proposes - it pulls out labour name, quantity, type, and optional details like start/end times
Tap to save, or to skip
Your message appears in the feed with the linked card and sync status
Once Diary Entry contributions have been captured, you can go through and make manual tweaks at any point.
To edit a contribution:
Click the on the summary card in the chat
Edit contribution details like resource name, quantity, type, and optional details like start/end times
Tap
To delete a contribution:
Long-press on the summary card
Tap Delete Contribution
If you want to skip the AI conversation, you can make contributions manually.
To capture labour or plant manually:
Tap the at the bottom of the screen
Select Labour or Plant
Fill in the resource details
Tap Save - the card is created and saved to the diary immediately
To capture a photo:
Tap the at the bottom of the screen
Select Photo
Take your photo or tap View Gallery to select from camera roll
Optionally add a voice note or text note to attach
To extract text from a photo:
Tap the at the bottom of the screen
Select Image to Text
Take your photo or tap View Gallery to select from camera roll
The AI reads the text and converts it to a note in your diary
Capture can suggest copying labour, plant, and notes from the previous day if they're still relevant.
To copy yesterday's work:
When you contribute on a new day, Capture will detect matching work from yesterday. It will ask: "Copy from yesterday's diary. What would you like to bring forward?"
Select which cards to copy, then tap
They're added to today's diary with the same details
You can create manual contributions in Capture while working offline. These will auto-sync once you reconnect to a network.
Making contributions offline:
Tap the at the bottom of the screen
Add Note, Photo, Labour or Plant details
Tap
The summary card will display a Syncing status
Select at the bottom of the screen
Add a comment describing the change
Tap
Write Note : Type a note to add to the Diary Entry
Tick the duplicated image and select
Tap beneath the duplicated task
Select the related task
No AI extraction occurs - what you enter is exactly what's logged
Tap - the photo and note go to the Diary Entry together
Make any edits before saving
Once reconnected to a network, the contribution will upload and the Syncing status will be removed
