Roles and Permissions

Projects

Subscription and Plan

Asset Management


Organisations are the very top level of our hierarchy. They represent the entity that owns all the projects and work being performed. Organisations exist in lots of sizes. In some cases, Organisations may be a single project team running a small project on Aphex Starter plan. In others, it can represent a large company with hundreds or thousands of users across many projects. Projects all exist within an Organisation.

Each Organisation has a subscription to an Aphex Plan and a collection of users that have permission to access the Organisation. Users are separate entities to an Organisation as there is no limit to the number of Organisations a User can be part of.

Organisation Roles and Permissions

The Organisation controls the level of access that each user has through the Organisation Role. Primarily, the Organisation Role impacts a user's access to the Aphex Apps as well as their possible Project Roles

Organisation Roles

Limited Member

Limited Members are typically site-based users who receive plans but do not participate in the planning process.

Standard Member

Standard Members are typically Engineers, Planners and project teams who contribute the planning process.

Organisation Analyst

The Organisation Analyst role provides unique access to data within the Insight app in addition the the Standard Member role.

Organisation Admin

Super Admins who can manage all projects, users and billing.

See how Organisation Roles map to App Access

Field

Planner

Insight

Admin

Limited Member

✔️

Standard Member

✔️

✔️

✔️

Organisation Analyst

✔️

✔️

✔️

(All data)

Organisation Admin

✔️

✔️

✔️

(All data)

✔️

(All data)

See how Organisation Roles map to Project Roles

Project Admin

Contributor

Field Reporter

Limited Member

-

-

✔️

Standard Member

✔️

✔️

✔️

Organisation Analyst

✔️

✔️

✔️

Organisation Admin

✔️

✔️

✔️

Subscription and Plan

Subscriptions and Billing are managed by an Organisation. Each Organisation has a single subscription to one of the Aphex Plans.

Organisation Asset Management

Organisation Asset Management is available on the Pro or Enterprise Plans

Some Project Assets are utilised across many Projects. For example a Subcontractor may be performing work across many projects that your company is delivering. Organisation Asset Management allows assets to be controlled centrally to keep the data tidy.

Organisation Controlled Assets

Subcontractors

Contractors responsible for delivering projects, accountable for performance of work

Labour

Wo(man)power resources required to deliver Projects

Plant

Equipment and machinery required to deliver Projects

Materials

Material resources required to deliver Projects

Delay Reasons

A collection of root-causes for slippage used to understand project performance

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