Your Workspace

Creating Your First Task

Breaking-Down Tasks

Tasks are the basic unit of work in Aphex and are an integral part of the data structure, all work exists as Tasks on a Project. As an Admin or Contributor on a Project you can add Tasks to the plan.

Your Workspace

In Aphex plans are built on a project's Gantt, you're always connected to the team with full visibility of work and real-time updates. Your familiar part of the plan is known as your Workspace. You can customise your view of the work that's most important to you - work you own that you are responsible for, or work impacting yours or around you on-site.

There are two structures teams use to group work on Aphex, WBS and Packages. You can view you plan by either structure using the Structure Selector in the top-left of your Gantt. The Owner structure views are the best way to start building your plan to give you a clear idea of the work you own. You can customise the way your work is grouped using Packages, not just a header that groups work on the Gantt but a way to communicate work to your team - attaching key documents for reference or notifying them with a Mention.

Creating Your First Task

Start by creating a Package or selecting from an existing Package to group your work, before then clicking Add Task under the Package to create your first Task. Tasks have a set of required Properties that will be populated by default when you create your first Task, these can ofcourse be edited.


The Task's start date


The Task's finish date


The Task's duration in working days


The Task's working and non-working days


The shift pattern indicating a Task's working hours


The user responsible for the Task

Breaking-Down Tasks

Tasks can be broken down into a collection of Subtasks within a Parent Task. Once a Task is broken down, a Parent Task exists to structure and summarise Subtasks that hold detail within the plan. Tasks and Subtasks can be used interchangeably to represent work, giving you flexibility in building your plan. Right-click anywhere on a Task's row on the Gantt to open the Right-click Menu, here you'll find the option to break-down your Task into Subtasks.


Your Parent Task will always retain its duration once broken-down, Subtask dates and durations are automatically calculated from the duration of your Parent Task and the number of Subtasks it's being broken-down into. Now that your Parent has been broken-down into Subtasks, you can edit structure at a Parent-level but detail can be attached to your Subtasks.

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