Required Fields

Assigning Structure

Assigning Shifts and Calendars

Assigning Locations and Work Areas

Assigning Resources


In Aphex, teams add detail to plans so work can effectively be communicated to stakeholders across the project. Projects need to ensure work, sequences, resources and risks are communicated from the small team building plans to the whole project, and we know from experience that a certain level of detail is needed for lookahead plans to be effective communication tools.

Required Fields

Task Properties are assigned to Tasks to add detail to your plan. Columns in your Gantt Table are the most efficient way to add detail to your plan. Aphex simplifies the process of detailing plans with Required Fields, the information your project has decided is most important to add to your plan. These can be found at the top of your Column Picker or from the keyboard shortcut CTRL + 2.

💡Tip: You can also use your Task's Inspect Panel to view and edit Task Fields however it's much more efficient to do this in bulk using your Gantt Table!

Assigning Structure

Assigning your project's Work Breakdown Structure or a Package to Tasks allows you to view work in these structures. WBS and Package can be found in the Structure Group of Columns in your Column Picker.

Assigning Shifts and Calendars

Every Task on Aphex is assigned a Calendar that determines its working and non-working days and a Shift that determines daily working hours. Every Aphex project contains four standard Shifts that reflect a project's typical working patterns (Day, Afternoon, Night and All), Calendars are a Project Asset that can be edited by Project Admins.

Tasks will start with your project's Default Calendar and Day Shift assigned, but you can edit a Task's Shift and Calendar on your Gantt using the Shift and Calendar Columns.

Non-working days are indicated in darker cells on your Gantt Canvas and a lighter colour on your Task Bars.

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Assigning Locations and Work Areas

Assigning Locations to Tasks and drawing Work Areas allows you to visualise work and key interfaces using the Maps page. Drawing Work Areas also enables physical Clashes between activities to be identified and presented to teams in the Clashes Panel and Clashes Page. Before your plan can be visualised, a Project Admin needs to have uploaded a Location Image to your Project Assets.

In the Maps collection of columns you'll find Location and Work Area. To assign a Location and Work Area first, select a Location using the Location Field. This can be either an on-site location requiring a Work Area or an off-site Location such as Design.

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Next, use the Work Area Column to open the Work Area Pop-out. Here you'll see your uploaded Location image, you can use the draw tools to mark up a Work Area for your Task on Location. You can use the Pen tool (P on Keyboard) to mark points on a free-form shape or use the preset shape options of a Rectangle (R on Keyboard) or Circle (O on Keyboard).

You can zoom in and out of the image by scrolling with your mouse and can use the Pan tool (SPACE BAR on Keyboard) to move around the image.

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Assigning Resources

Project Resources include Subcontractors, Labour, Plant and Materials. These Project Assets are created and edited by Project Admins and can be assigned to Tasks in the plan. You can assign Resources to Tasks is using the Resource Columns in your Gantt Table.

Select a Subcontractor from the drop-down list, and select either of the Resource Fields to open the Task to assign Labour, Plant and Material resources. Select your Resource Type and Name from the Drop-down lists and enter a quantity.

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If you're assigning Material Resources to your Task, after entering a Total Quantity your Daily Quantities will automatically be evenly distributed however these can be edited.

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