Committed Tasks

Recording Status Updates


Recording performance against what was planned can be one of the most time-consuming, inaccurate parts of construction planning. Aphex helps projects capture consistent performance records across every day of work in the plan without burdening the team building and updating plans with delay logs. In Aphex, performance of work is simply tracked by recording changes to Tasks over time, these records are referred to as Statuses.

Committed Tasks

Every Task exists in one of five Statuses (Backlog, Planned, In Progress, Complete and Promised) that determines the Task's record of performance and ability to record Status Updates. As Tasks in the plan start they become In Progress are committed, getting "locked-down", similar to the Last Planner System. Work in the plan is automatically assumed to be achieved until it is updated.

Committed Task Bars change colour, Tasks that are on-track have committed days indicated in green.

Delayed Tasks have committed days indicated in dark blue with a count of days delayed indicated on the right of the Task Bar.

A dotted line indicates a late start - when a Task's start date has been shifted.

Recording Status Updates

When you edit the dates of a committed Task, Aphex records a Status Update against the change in your plan, these records of performance capture consistent data to ensure accurate, meaningful records over time.

Date

Teams can select a Date from one of the Task Dates to record the update against

Type

Each update has one of three types, depending on the result of the update (On Schedule, Delay, Complete)

Name

Types of update are automatically assigned a Name (On Schedule, Need More Time, Task Completed)

Value

Impact of the update is recorded in a Value that represents a duration in working days (+ or -)

Added By

The Aphex user who recorded the update

Created At

The timestamp of when Status Update was recorded on Aphex

A Task's Status Updates can be viewed in full from the Status section of a Task's Inspect Panel.

Recording Performance by Editing Task Dates

When committed Task dates are edited, Aphex automatically records a Status Update with data that's already known. For example, editing an In Progress Task's Finish Date to end early records a Task Shortened Status Update.

The real magic happens when a Delay is recorded. Rather than spending time maintaining those Delay Logs, Aphex automatically prompts teams to record key data against the edit in your plan.

  • First you are prompted to confirm a date to record the Status Update against

  • Next, you record the reason/ root-cause of the delay - this is selected from your project's list of Delay Reasons

💡 Tip: There are a number of ways to edit Task Dates: Columns in the Gantt Table, the Gantt Canvas and your Task's Inspect Panel!

Recording Performance from the Inspect Panel

The Status section of a Task's Inspect Panel is where you can find a detailed breakdown of Task's performance in the form of Status Updates. Here you can also record a Status Update by clicking Add a Status.

  • First you are prompted to confirm a date to record the Status Update against

  • Next, you record this day's Status: On Schedule, Need More Time or Task Completed

  • If you've opted for more time, you are next asked to confirm how much more time

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