Tasks

Tasks are the basic unit of work in Aphex. Tasks hold all the information about the unit of work.

Task Properties

Tasks properties are the details and data that can be assigned to Tasks.

Property	Description
Name	Name given to the Task
Start	Start date
End	End date
Duration	Duration in working days
Calendar	Working and non-working days
Shift	Shift pattern indicating a Task's working hours
Owner	User responsible for the Task
Assigned To	Users who can status and comment on the Task
Subcontractor	Subcontractor responsible for delivering the Task
Labour	Human resources required to deliver the Task
Plant	Equipment and machinery required to deliver the Task
Materials	Material resources required to deliver the Task
Location	Visual map of an on-site location of the Task, or description of the off-site location
Work Area	Physical location of a Task on-site, marked-up on a location image
Folder Code	Structure used to group and structure Tasks in the plan
External ID	A unique identifier used to connect a task to an external plan, this commonly represents an Activity ID in a master schedule
Package	Custom way of grouping related Tasks in the plan
Parent	Parent Task of a Subtask
Notes	Additional notes that can be attached to Tasks
Comments	Thread of communication on the Task
Documents	Documents that can be uploaded and attached to Tasks
Related Tasks	Connected Tasks. Relationships can exist between Tasks in the form of Logic Links
Activity ID	Unique identifier automatically assigned to every Task in the plan
Status	The overall state of a Task
Blockers	Identify what needs to be completed before a task proceeds

Task Permissions

Each Task has a single Owner who is responsible for detailing, updating and making the Task ready. Tasks can also be interacted with by other team members depending on their Project Role and whether they have been Assigned To the Task.

	Owner/ Admin / Delegate	Assigned To	No Task Role
Delete Task	✓	-	-
Duplicate Task	✓	✓	✓
Breakdown Task	✓	-	-
Update Task Links	✓	✓	-
Update Task Dates, Duration, Calendar and Shift	✓	✓	-
Update Task Blockers	✓	✓	-
Update Task Tags	✓	✓	-
Update Task Subcontractor, Labour, Plant and Materials	✓	✓	-
Update Task Location and Work Area	✓	✓	-
Update Task Parent, Package, Folder, External ID	✓	✓	-
Request Non-Conflicting Clash Resolution	✓	-	-
Convert to Milestone	✓	✓	-
Update Task Owner	✓	-	-
Update Task Assignees	✓	✓	-
Add Task Comment	✓	✓	✓
Update Task Notes	✓	✓	-
Update Task Documents	✓	✓	-
Status Task*	✓	✓	-
Update Resource Actuals	✓	✓	-
Record Progress Update	✓	✓	-

*Additional layers of permission controls apply

Task Types

Tasks can be broken-down into a collection of Subtasks within a Parent Task, or converted into a Milestone Task.

Parent Tasks

After a Task is broken down into a Parent Task, it becomes a summary of all its Subtasks. Some properties are controlled by the Parent Task that all Subtasks will inherit:

Parent Task Properties
Owner Assignee Folder Code External ID Package Parent

Subtasks

Aside from the inherited properties, Subtasks can have their own individual properties:

Subtask Properties
Start Finish Duration Calendar Shift Blockers Subcontractor Labour Plant Location Work Area Notes Comments Documents Related Tasks Activity ID Status Blockers Tags

Milestones

Standard Tasks and Subtasks can also be converted into Milestone Tasks, or Milestone Subtasks.

Milestone Tasks are unique in the following ways:

• Ability to have a Target Date, in addition to Start & End dates

• Do not appear as a ‘bar’ on the Gantt, but instead have their own Diamond shape

• Are excluded from the Missing Data checks before a new version is created

As Milestones are a Task Type, all Task Properties and associated Task Permissions that are applicable to Standard Tasks and Subtasks also apply to Milestone Tasks and Milestone Subtasks.

However Milestone Tasks do have some special properties:

Milestone Property	Description
Target Date	Target Date is a single date that enable projects to track Target Dates against the end date of the Milestone
Publication History	The Publication History section tracks the Milestone's current end date in comparison to the end date in each recent Published Version

Activity Feed

The Activity Feed contains a record of all of a Task’s changes, Comments and attachments (images and documents).

This includes a detailed log of all updated properties and Progress Updates, the User that made the change, and the exact time that the change was made.

You can filter which data to view in the Activity Feed:

All Activity	Task Property changes, Progress Updates, Comments & attachments (images and documents)
Comments	Comments and attachments (images and documents)
Dates & Progress	Date changes and Progress Updates
Blockers	Changes to the state of Blockers and adding/removing Blockers from a task