View Controls

You can search for a task by Name, Aphex activity ID or External ID.

You can only search for tasks within your current view. Tasks that match the search criteria will be highlighted in yellow.

Search is not case sensitive.


You can filter the plan so that only work matching the selected filters is shown on the Gantt.

Deactivated users and archived packages and assets are excluded from the filter. The filters you can choose from are:

FilterSorting in menu


Chronologically (By creation date)


Same as project assets page





Assigned to



Same as project assets page


Labour + plant + material Same as project assets page






Same as project assets page

Delay Reason

Same as project assets page


Same as project assets page

Blocker Status



Same as project assets page

Enabling ‘Missing Data’ will show only tasks that are missing Required Fields.



You can change the Gantt’s zoom with the Day/Week/Month toggle. This will alter the timeline format of the Gantt and the size that task bars appear.

The Gantt will zoom in and out based on a fixed point in the middle of the visible Gantt.


Using the Space Selector, you can choose from viewing just your work, all work in the project or work in custom teams.

By default, your last viewed space will be automatically selected when you reopen your project.

Reordering groups in any space will only reorder your view.

Personal Spaces

The personal spaces you can choose from are:


Owned Tasks

Tasks owned by you

Assigned Tasks

Tasks you've been assigned

My Tasks

Tasks you own and Tasks you've been assigned

All Tasks

All tasks in the project

Tasks For Review

Tasks owned by users you are the reviewer for

Team Spaces

Viewing work by Team will show tasks owned by members of that Team.

By default, Teams you are a member of will be pinned in your space selector.


You can add an extra layer of information to the Gantt with an overlay.

The overlays you can choose from are:


Critical Path

Milestones and any predecessors turn gold to highlight the short-term critical path. All other tasks turn blue.


For each day, see the quantities of labour, plant or material allocated to tasks in the plan.


Compare the original position of tasks from previously published versions and imports to the live plan

Resource Overlay

You can view labour, plant, material and subcontractor allocation within their respective tabs of the resources overlay.

You can choose the data shown in the resource overlay:


Displayed Task Utilisation (default)

Total resource allocation will only reflect Tasks in your view

Project Utilisation

Total resource allocation includes all Tasks outside of your view

Hide Un-utilised Resources

Removes resources that aren’t assigned to any Tasks from the resource list

Resources in the overlay are sorted in two levels:

  • First by usage - resources assigned to a Task are ordered before unassigned resources

  • Then, alphanumerically

Each number block is colour coded to represent the relative amount of resource allocation, the lighter the shade of purple, the greater the resource allocation is for that time period.

Colour coding is relative to resource allocation of resources within the same group (or line)

The resource overlay cannot be printed to PDF.

Critical Path Overlay

The Critical Path Overlay allows you to highlight the short term critical path to any Milestone (or a selection of Milestones) within the plan.

Depending on your Gantt Date Range, different Milestones will be available to highlight in the Critical Path Overlay menu. If a Milestone is not included in the current dates you're looking at, it will not appear as an option to highlight within the Critical Path Overlay menu.

Specific Milestones can be revealed by using the Search from within the Critical Path Overlay menu.

Task Colour

By default, tasks on the Gantt and Map are colour-coded by Owner. You can also choose for tasks to be colour-coded by subcontractor or shift.

The colour of tasks for each preset is dictated by:



User chosen colour (from User Settings)


Same as project assets



Date Range

You can configure the visible dates of the Gantt and Map by using the date selector.

By default, the date range is set to your project’s lookahead period plus a week on either side.

There are two types of dates you can set, Rolling or Custom. Any active Rolling Date Range will be saved between visits.


The Gantt & Clashes date selector has a range of options:

OptionRangeRolling Range


Prior Week + Current Week +

(Project Lookahead Period - 1 Week)


Next 30 Days

Last 7 Days + Next 30 Days


Next 3 Months

Prior Week + Current Week + Next 12 Weeks


Next 6 Months

Prior Week + Current Week +

Next 25 Weeks


Next 12 Months

Prior Week + Current Week + Next 51 Weeks


All Future Tasks

Last 7 Days + All Future


Project To Date

From First Task + 7 Days into the Future



Custom dates selected by the user



The map date selector has a unique set of options:



Current Week +

(Project Lookahead Period - 1 Week)


Today's Date

This Week

Monday to Sunday of the Current Week

Next Week

Next Monday to Sunday (1 week into the Future)


Custom dates selected by the user

Advance Selected Range

Move the date range forwards and backwards by your selected range


You can choose how you view the plan by setting the structure.

The primary and sub-groups you can pick from are:

  • Folder

  • Location

  • Owner

  • Package

  • Shift

  • Subcontractor

Hide Empty Primary Structure

Hide Empty Structure prevents Primary Groups that contain no Tasks within your time period from appearing on the Gantt.

Reveal Empty Subfolders

The count of hidden, empty Subfolders will be displayed on hover of the parent Folder. Any empty subfolder can be added to the Gantt.

Flatten Folders

Flattening the Folder tree will transform the view from Subfolders being nested under their parent Folders, to all Folders & Subfolders appearing at the same level.

The Folder hierarchy can be inferred by looking at the Folder path found at the top of each Folder Row.

Row Height Preference

You can change the scale and spacing of Tasks on the Gantt.

There are three options:


Large row height and text - fewer tasks and more space


The default row height


Smaller row height and text - fits more work on the page

Your selected Gantt scale will apply to all Projects that you view in planner, it does not change the Gantt scale for other users on the Project.

Saved Views

Each time you end your session, all of your active View Controls will be remembered for your next visit.

The Gantt, Map and Clashes page will each have their own remembered view.

Here is a full list of the options saved in between sessions:

Saved PropertyGanttMapClashes




Grouping Collapsed State




Bar/Work Area Colour







Column Width


Folder Dropdown Width

Custom Group Order



Location Map and Zoom






Layer Visibility



Date Range (Rolling Only)

Date Range (Custom Dates)




Milestones Summary Panel Configuration


Tidy Up

When making changes to your plan, Tidy Up reapplies the default sorting order and any selected filters.

By default, when editing, Aphex locks tasks in view so that they don’t disappear when you’re making changes or resolving clashes. After selecting Tidy Up, tasks that don’t meet the selected filter and the chosen view will no longer be visible on the Gantt, and all updated tasks will be repositioned into the correct sort order.

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