User Preferences and Notifications
User Settings
A User's Profile stores information that makes your identity on Aphex unique, and keeps your Account secure:
| Setting | Description |
|---|---|
Avatar | An uploaded image of the User's choice. Will appear next to their work in the Plan. |
User Colour | The default colour of the User's Task Bars and Work Areas. |
First / Last Name | User's chosen First and Last Name |
User's email address attached to their Aphex account. This cannot be modified. |
Personal Date Format
You can change your date range within Aphex to these two types :
| Type | Format | Used by |
|---|---|---|
ISO 8601 | DD/MM/YYYY | UK, Europe, Australia, New Zealand |
Middle Endian | MM/DD/YYYY | America & Canada |
Row Height Preference
You can change the scale and spacing of Tasks on the Gantt.
There are three options:
Comfy | Large row height and text - fewer tasks and more space |
Default | The default row height |
Compact | Smaller row height and text - fits more work on the page |
Your selected Gantt scale will apply to all Projects that you view in planner, it does not change the Gantt scale for other users on the Project.
MFA
To add an extra layer of protection to an Aphex account, each User has the ability to enable on Multi Factor Authentication (also known as 2FA).
This feature is available for all Users on all Aphex Subscriptions and can easily be set in the Account & Preferences menu.
Accessible from the Security Menu, the following options are available to configure for MFA:
Authenticator App (like Google Authenticator)
Email and App Notifications
Users can control exactly what notifications they will receive via email, and find a feed of all their notifications in-app.
Each notification will include a unique link taking users where they are needed.
| Notification | Trigger | In App | |
|---|---|---|---|
Mentioned in a comment or note | You were mentioned in a comment or note by other user | Yes | Yes |
Comments on your Work | Another user commented on an owned or assigned Task | Yes | Yes |
Delay or Improvement on your Work | Another user adds a Status on an owned or assigned Task | Yes | Yes |
Ready Plan Reminder | You have work in the lookahead and Publication target is in X hours* | Yes | Yes |
Review Plans Reminder | You are the Reviewer of a user that has work in the lookahead and Publication target is in X hours* | Yes | Yes |
Upcoming Publishing Deadline | Publication target is in X hours* | Yes | Yes |
Publish Plan Overdue Reminder | Publication target is exceeded by 24 hours | Yes | Yes |
Version Published | A new version of the plan is published | Yes | Yes |
Your Plan Unreadied | A change was made to your readied plan | Yes | Yes |
Import Complete | A import is completed | No | Yes |
New Work Assigned to You | New tasks enter your Backlog | Yes | Yes |
Added to a Project or Organisation | You are added to a new Organisation or Project | Yes | No |
* X represents the number of hours chosen for the reminder in Notification Preferences.
Version Published notifications will only be triggered if the Publishing User elects to send a notification to Project Users.
Users are able to unsubscribe from specific notifications and mute notifications from individual Projects in the Notifications Preferences section under User Settings.
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