User Preferences and Notifications

User Settings

A User's Profile stores information that makes your identity on Aphex unique, and keeps your Account secure:

Setting
Description

Avatar

An uploaded image of the User's choice. Will appear next to their work in the Plan.

User Colour

The default colour of the User's Task Bars and Work Areas.

First / Last Name

User's chosen First and Last Name

Email

User's email address attached to their Aphex account. This cannot be modified.

Personal Date Format

You can change your date range within Aphex to these two types :

Type
Format
Used by

ISO 8601

DD/MM/YYYY

UK, Europe, Australia, New Zealand

Middle Endian

MM/DD/YYYY

America & Canada

Row Height Preference

You can change the scale and spacing of Tasks on the Gantt.

There are three options:

Comfy

Large row height and text - fewer tasks and more space

Default

The default row height

Compact

Smaller row height and text - fits more work on the page

Your selected Gantt scale will apply to all Projects that you view in planner, it does not change the Gantt scale for other users on the Project.

MFA

To add an extra layer of protection to an Aphex account, each User has the ability to enable on Multi Factor Authentication (also known as 2FA).

This feature is available for all Users on all Aphex Subscriptions and can easily be set in the Account & Preferences menu.

Accessible from the Security Menu, the following options are available to configure for MFA:

  • Authenticator App (like Google Authenticator)

Email and App Notifications

Users can control exactly what notifications they will receive via email, and find a feed of all their notifications in-app.

Each notification will include a unique link taking users where they are needed.

Notification
Trigger
Email
In App

Mentioned in a comment or note

You were mentioned in a comment or note by other user

Yes

Yes

Comments on your Work

Another user commented on an owned or assigned Task

Yes

Yes

Delay or Improvement on your Work

Another user adds a Status on an owned or assigned Task

Yes

Yes

Ready Plan Reminder

You have work in the lookahead and Publication target is in X hours*

Yes

Yes

Review Plans Reminder

You are the Reviewer of a user that has work in the lookahead and Publication target is in X hours*

Yes

Yes

Upcoming Publishing Deadline

Publication target is in X hours*

Yes

Yes

Publish Plan Overdue Reminder

Publication target is exceeded by 24 hours

Yes

Yes

Version Published

A new version of the plan is published

Yes

Yes

Your Plan Unreadied

A change was made to your readied plan

Yes

Yes

Import Complete

A import is completed

No

Yes

New Work Assigned to You

New tasks enter your Backlog

Yes

Yes

Added to a Project or Organisation

You are added to a new Organisation or Project

Yes

No

* X represents the number of hours chosen for the reminder in Notification Preferences.

Version Published notifications will only be triggered if the Publishing User elects to send a notification to Project Users.

Users are able to unsubscribe from specific notifications and mute notifications from individual Projects in the Notifications Preferences section under User Settings.

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