Structure
There are two main structures the plan can be viewed by; Packages and Folders. The Folder assigned to a Task has no relation to the Package it may also be grouped in.
Packages
All users can create Packages to group their own tasks into.
Properties
Name
Descriptive name given to the Package
Start
Start date of the first Task within the Package
End
End date of the last Task within the Package
Owner
User that is accountable for the Package
Assigned to
User(s) that have been assigned to all Tasks inside the Package
Notes
Additional text notes that can be attached the Package
Comments
Thread of communications on the Package
Documents
Documents that have been uploaded and attached to the Package
Package Tag Colour
User-selected colour to represent the Package
Package Codes
Each Package is automatically assigned a unique code that follows this logic:
Default Packages
When a brand new Project is created, three default public Packages will be generated:
Level 1 Structure - X-001
Level 2 Structure - X-002
Level 2 Electrical - X-003
Deactivated and Deleted Packages
Deactivated Packages will no longer be available to add tasks into. However, deactivated Packages will still group all tasks assigned to it before it was deactivated.
If a deactivated Package is permanently deleted, any remaining tasks will be automatically ejected from the Package and placed into the ‘Without Package’ group.
Folders
Folders & Subfolders can be used to group all tasks under a single, controlled structure.
Folders can be created manually inside Aphex, imported from CSV, or from connecting to the Master Schedule (P6/MS Project/Asta)
Codes
Each Folder has a unique code.
If a duplicate code is attempted to be created, the code will autocorrect to <value>[duplicate]until it is edited back to a unique code.
The colours for each new Folder are randomly generated and are editable.
Protected State
Folders will have one three states:
Default
✓
✓
✓
✓
Semi-Protected
-
-
-
✓
Protected
-
-
-
-
Deleted Folders
Deleted Folders are automatically removed from the Gantt.
Folders that contain Tasks can not be deleted.
Opting to delete the entire Folder branch will delete the selected code, and all Folders nested underneath.
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