Search
You can search for a task by name or Aphex activity ID.
You can only search for tasks within your current view. Tasks that match the search criteria will be highlighted in yellow.
Filter
You can filter the plan so that only work matching the selected filters is shown on the Gantt.
Deactivated users and archived packages and assets are excluded from the filter. The filters you can choose from are:
Filter | Sorting in menu |
Package | Chronologically (By creation date) |
WBS | Same as project assets page |
Owner | Alphabetically |
Subcontractor | Alphabetically |
Assigned to | Alphabetically |
Location | Same as project assets page |
Resources | Labour + plant + material |
Shift | Chronologically |
Calendar | Same as project assets page |
Delay Reason | Same as project assets page |
Enabling ‘Missing Data’ will show only tasks that are missing Required Fields.
Zoom
Day/Week/Month
You can change the Gantt’s zoom with the Day/Week/Month toggle. This will alter the timeline format of the Gantt and the size that task bars appear.
The Gantt will zoom in and out based on a fixed point in the middle of the visible Gantt.
Spaces
Using the Space Selector, you can choose from viewing just your work, all work in the project or work in custom teams.
By default, your last viewed space will be automatically selected when you reopen your project.
Personal Spaces
The personal spaces you can choose from are:
Space | Description |
Owned Tasks | Tasks owned by you |
Assigned Tasks | Tasks you've been assigned |
My Tasks | Tasks you own and Tasks you've been assigned |
All Tasks | All tasks in the project |
Tasks For Review | Tasks owned by users you are the reviewer for |
Reordering groups in any of these personal spaces will only reorder your view.
Team Spaces
Viewing work by Team will show tasks owned by members of that Team.
By default, Teams you are a member of will be pinned in your space selector.
Reordering groups in a Team Space will reorder the view for everyone on the project.
Overlays
You can add an extra layer of information to the Gantt with an overlay.
The overlays you can choose from are:
Overlay | Result |
Critical Path | Key Tasks and any predecessors turn gold to highlight the short-term critical path. All other tasks turn blue |
Resource | For each day, see the quantities of labour, plant or material allocated to tasks in the plan. In addition, a summary of a resources required appear to the right of each task bar |
Baseline | Compare the original position of tasks from previously published versions and imports to the live plan |
Task Colour
By default, tasks on the Gantt and Map are colour-coded by Owner. You can also choose for tasks to be colour-coded by subcontractor or shift.
The colour of tasks for each preset is dictated by:
Option | Colour |
Owner | User chosen colour (from User Settings) |
Subcontractor | Same as project assets |
Shift | Preset |
Date Range
You can configure the visible dates of the Gantt and Map by using the date selector.
By default, the date range is set to your project’s lookahead period plus a week on either side.
Gantt
The Gantt date selector has a range of options:
Option | Result |
All Future Tasks | Automatically expands the visible end date 20 years into the future |
Calendar picker | Type or select the specific start and end date |
Default Lookahead View | Revert back to your project’s default lookahead period |
Map
The map date selector has a unique set of options:
Option | Action |
Advance Selected Range | Move the date range forwards and backwards by your selected range |
Calendar picker | Type or select the specific start and end date |
Date ranges defaults | Select from today, this week, next week or this month |
Default Lookahead View | Revert back to your project’s default lookahead period |
Structure selector
You can choose how you view the plan by setting the structure.
The primary and sub-groups you can pick from are:
Primary Group | Sub-Group |
Package | None |
Owner | Owner |
WBS (Work Breakdown Structure) | WBS (Work Breakdown Structure) |
| Subcontractor |
Hide empty Structure
Enabling ‘Hide empty Structure’ prevents Packages and WBS that contain no tasks within your time period from appearing on the Gantt.
Tidy Up
When making changes to your plan, Tidy Up reapplies the default sorting order and any selected filters.
By default, when editing, Aphex locks tasks in view so that they don’t disappear when you’re making changes or resolving clashes.
After selecting Tidy Up, tasks that don’t meet the selected filter and the chosen view will no longer be visible on the Gantt, and all updated tasks will be repositioned into the correct sort order.