Tasks are the basic unit of work in Aphex. Tasks hold all the information about the unit of work.

Task Properties

Tasks properties are the details and data that can be assigned to Tasks.

Property

Description

Name

Name given to the Task

Start

Start date

End

End date

Duration

Duration in working days

Calendar

Working and non-working days

Shift

Shift pattern indicating a Task's working hours

Owner

User responsible for the Task

Assigned To

Users who can status and comment on the Task

Subcontractor

Subcontractor responsible for delivering the Task

Labour

Human resources required to deliver the Task

Plant

Equipment and machinery required to deliver the Task

Materials

Material resources required to deliver the Task

Location

Visual map of an on-site location of the Task, or description of the off-site location

Work Area

Physical location of a Task on-site, marked-up on a location image

WBS Code

Structure used to group and structure Tasks in the plan

External ID

A unique identifier used to connect a task to an external plan, this commonly represents an Activity ID in a master schedule

Package

Custom way of grouping related Tasks in the plan

Parent

Parent Task of a Subtask

Notes

Additional notes that can be attached to Tasks

Comments

Thread of communication on the Task

Documents

Documents that can be uploaded and attached to Tasks

Related Documents

Documents that have been uploaded and attached to the Parent Task or Package

Related Tasks

Connected Tasks. Relationships can exist between Tasks in the form of Logic Links

Activity ID

Unique identifier automatically assigned to every Task in the plan

Key Task

Milestone Tasks can be configured to visually highlight them in the plan, also activating the Critical Path Overlay

Status

Detailed performance records against Tasks that have become committed or "locked-down"

Task Permissions

Each Task has a single Owner who is responsible for detailing, updating and making the Task ready.

Tasks can also be interacted with by other team members depending on their Project Role and whether they have been Assigned To the Task.

Owner/

Project Admin

Assigned To

No Task Role

Delete Task

✔️

-

-

Breakdown Task

✔️

-

-

Update Task Links

✔️

-

-

Update Task Dates, Duration, Calendar and Shift

✔️

Only if Contributor

-

Update Task Subcontractor, Labour, Plant and Materials

✔️

Only if Contributor

-

Update Task Location and Work Area

✔️

Only if Contributor

-

Update Task Parent, Package, WBS, External ID

✔️

Only if Contributor

-

Request Non-Conflicting Clash Resolution

✔️

-

-

Mark as Key Task

✔️

-

-

Update Task Owner

✔️

-

-

Update Task Assignees

✔️

✔️

-

Add Task Comment

✔️

✔️

✔️

Update Task Notes

✔️

✔️

-

Update Task Documents

✔️

✔️

-

Status Task

✔️

✔️

-

Update Resource Actuals

✔️

✔️

-

Task Types

Tasks can be broken-down into a collection of Subtasks within a Parent Task.

Parent Tasks

After a Task is broken down into a Parent Task, it becomes a summary of all its Subtasks.
Some properties are controlled by the Parent Task that all Subtasks will inherit:

Parent Task Properties

  • Owner

  • Assignee

  • WBS Code

  • External ID

  • Package

  • Parent

  • Related Documents

Subtasks

Aside from the inherited properties, Subtasks can have their own individual properties:

Subtask Properties

  • Start

  • Finish

  • Duration

  • Calendar

  • Shift

  • Subcontractor

  • Labour

  • Plant

  • Materials

  • Location

  • Work Area

  • Notes

  • Comments

  • Documents

  • Related Tasks

  • Activity ID

  • Key Task

  • Status

Activity Log

The Activity Log contains a record of all changes made to a Task, including the updated properties, the user that made the change, and the exact time the change was made.

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